Sport Club Form Procedure

1.Fill out the form as completely as possible.

2.Staple any pertinent attachments (e.g. rosters, receipts, quotes, etc.) to the original copy.

3.Turn everything in to Taggart Malone's box in the Recreational Sports office, Rec Cen room 1110.

All of the Sport Club forms can be found as attachments below, as well as in the Recreational Sports office, Rec Cen room 1110.

Travel Approval

For approval of any and all team travel. Due ONE week prior to departure, unless a Travel Advance is also needed- then the Approval is due THREE weeks prior to departure

Travel Advance

For an advance check to be used on an upcoming trip. Due THREE weeks prior to departure. Cannot be submitted without the corresponding Travel Approval. You must turn in receipts from your last trip in order to request another advance.

Travel Receipts

For reimbursement on travel expenses: gas, entry fees, lodging fees, car rentals, food, airfare, etc. Designate ONE person to collect all receipts per trip- only one reimbursement check will be issued and that person will reimburse all team members. Travel receipts must be submitted within TEN days following a trip. Tape all receipts onto a sheet of 8 ½ x 11 white paper (do not overlap receipts).

Reimbursement Request

For reimbursement on non-travel expenses: equipment, repairs, etc. Receipts, invoices, or other documentation must be attached.

Purchase Request

For approval to purchase any non-travel expenses: apparel, equipment, etc. DO NOT place an order before you have received the appropriate signature approvals and Purchase Order. Please attach any artwork or pertinent documentation. Due TWO weeks in advance.

BARC Form

To BARC team members for dues, Sport Club fees, apparel, fundraising, equipment, etc. Please make sure the form is completely filled out and legible- especially the dues refund date, team name, and perm number

Special Event Request

For approval of an event and securing of event venue, staff, and equipment. Due THREE weeks in advance.

Food Request

For an advance check or reimbursement check for food at a Special Event; must be turned in for an approval to buy food. Advance check option: due TWO weeks prior to the event. Reimbursement option: receipts must be turned in within FIVE days after event.

Tournament Entry Fees Receipt

To be filled out and attached as an official receipt for tournament entry fees. Please use this form at any and all tournaments to ensure that the receipt will be valid for reimbursement.

Practice Schedule, Meeting Schedule, and Field/Facility Request

For requesting and securing fields, facilities, rooms, and space for practices and meetings. All facilities must be formally schedules before usage. Due WEEK 6 of the previous quarter.

Van Reservation Request

For requesting Recreational Sports van rentals.

Due dates for 2011-2012 requests:

–Spring Quarter: Friday March 9th at noon

Forms should be emailed to Mike Homes, This e-mail address is being protected from spambots. You need JavaScript enabled to view it